Rutgers students experience a variety of learning environments--New Jersey's coastal ecosystems; theaters in New York; the neighborhoods of New Brunswick; and many more around the globe. Wherever students roam, though, they will also likely spend a lot of time in a classroom or lab on campus.
Scheduling Classrooms and Tracking Space Information
Our job is to ensure these classrooms meet the needs of the modern university, from upgraded technology to alternative room designs that support innovation in teaching and learning. We also are responsible for class scheduling, which we do in partnership with more than 100 academic departments and programs. Our overarching goals are to get students in the best possible learning environments, to ensure they get the courses they want and need to take, and to reduce the amount of travel needed to do all that. We also schedule student group and other events into our classrooms.
We also manage the university's space database. We work with various partners to aggregate and disseminate data on more than 26 million gross square feet of university space statewide. We also provide information and advice on space planning to all university units and offices, helping them to use their space efficiently and in a way that supports their mission.
Resources for Studying, Teaching, and Student Collaboration
In order to promote a university-wide ecosystem for learning, we provide students with information on resources and social connections to facilitate studying, research, and creative and entrepreneurial activity that is often linked to--but occurs outside of--classrooms and courses. We also connect faculty and instructors with resources for designing new courses and transforming existing ones, and point them to the spaces and tools that students can utilize to complete class projects.
Scheduling and Space Management: A Powerful Partnership
Our scheduling function and space management function are mutually reinforcing in several key ways, forming a partnership in which the whole is greater than the sum of its parts. For example, the relationships that we form in the process of scheduling all university courses are invaluable in helping us to remain up to date on university space changes. Meanwhile, our space management officers maintain data on all university space, but they provide a special focus on our classroom inventory. Our space management officers are crucial to ensuring the these vital academic spaces are in good condition.
We work with an array of other units in fulfilling our mission. We collaborate with Digital Classroom Services on classroom technology design, the Office of Disability Services on making classroom and campus accessibility even better than required by law, and the Rutgers Learning Centers on providing resources for courses and studying, so that what happens during class time and outside of it form a more seamless experience. Other key partners include Public Safety, Enrollment Management, and Facilities and Capital Planning.