Course Scheduling Initiative

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About CourseAtlas

CourseAtlas is a software platform that modernizes our course scheduling by collecting detailed course information, program curricula, classroom inventory, faculty/instructor availability, and projected student enrollment to build course schedules that best fit the needs of our students, faculty, departments, and programs. CourseAtlas will enhance our students' opportunities to take the classes they need when they need them.

student academic blocks, instructor availability, classroom inventory, detail course information

The CourseAtlas initiative is part of our ongoing commitment to improve our students’ educational experience. This state-of-the-art platform will:

  1. Reduce bottlenecks and course conflicts that impact our students’ time-to-degree;
  2. Decrease unnecessary course-related student travel, enabling our students to spend their time in class or studying, as opposed to on the buses;
  3. Facilitate curricular planning by schools and departments, ensuring they can offer the courses they require in the appropriate sizes and in the appropriate classrooms;
  4. Manage school and University enrollments by enabling growth in disciplines and areas where there is higher student demand;
  5. Enable better institutional planning of instructional spaces to ensure our faculty and students are teaching and learning in high-quality classrooms.

For additional information about this initiative, please review a list of frequently asked questions regarding CourseAtlas, as well as additional project resources.

Project History

The need to overhaul the University’s course scheduling was first identified during the strategic planning process and articulated in the 2014 University Strategic Plan, which was developed by more than 400 faculty, staff, students, administrators, board members, and alumni. The findings of the University Strategic Plan were echoed the following year in the Rutgers–New Brunswick Strategic Plan and further articulated in Rutgers 2030, Rutgers Physical Master Plan, which was also released in 2015. During the master planning process, the planners developed data models to assist the University in studying its course bottlenecks and course-related travel challenges, and they presented specific recommendations, including enabling students to see the impact of travel on their schedules during the course registration process and piloting technology-enabled residential distance learning, both of which the University has since implemented. The principal recommendation from all three plans was to implement a modern course scheduling system.

Following a lengthy and thorough review and selection process, the software vendor Infosilem was unanimously chosen by the University's 22-member selection committee because its solution was best suited to respond to Rutgers' unique needs. A broad implementation team began working with the vendor to customize the platform in Fall 2017. In addition to formalized input from an advisory team comprised of departmental scheduling staff, faculty, and deans from across the university, the Office of Scheduling and Space Management has worked with faculty, departmental staff, and school and departmental leadership to test and refine the platform before it "goes live" for Fall 2020 course scheduling. The implementation team has completed four consecutive scheduling simulations to ensure that the platform is fully tested and best suits the needs of our students, faculty, and departments.

Timeline

The launch of CourseAtlas follows years of research, review, testing, real-time simulations, and the continual collection of user feedback. To learn more about the project's history, please see the timeline below.

Project Timeline

February 2014

University Strategic Plan

January 2015

Rutgers–New Brunswick Strategic Plan

June 2015

University Physical Master Plan

August 2016

Platform selection begins

August 2017

Infosilem selected

September 2017

Technical implementation begins

September 2018

Simulation #1, Fall 2018

December 2018

Simulation #2, Spring 2019

April 2019

Simulation #3, Fall 2019

September 2019

Simulation #4, Spring 2020

October 2019

CourseAtlas Go-Live: Begin data collection for Fall 2020 schedule

March 2020

Fall 2020 Schedule of Classes opens in advance of student registration