The policies and procedures described below apply to Fall 2020 only.
Attention Faculty and Students
- Faculty are encouraged to consider alternatives to high-stakes, synchronous final exams for Fall 2020.
- The Remote Exam Considerations page provides suggestions and advice from the Office of the Provost's Final Exam Working Group for designing exams for the online environment.
- It is the policy of the University to excuse without penalty students who are absent because of religious observances and to allow the make-up of work missed because of such absence. Examinations and special required out-of-class activities shall ordinarily not be scheduled on those days when religiously observant students refrain from participating in secular activities. Absences for reasons of religious obligation shall not be counted for purposes of reporting.
- Questions concerning the above should be referred to the academic dean responsible for the course involved.
Restrictions on Exams and Assignments Due During the Last Two Weeks of Classes
- Quizzes and lower-stakes tests worth less than 20% of the final grade are allowed during the last two weeks of the semester. Faculty may also assign papers and projects that are due during the last two weeks of the semester. Faculty should be sensitive to students’ workloads and provide instructions and materials needed for the exams, papers, and projects at least three weeks before their due dates.
- However, final exams, papers, and projects cannot be disguised as hourly exams or weekly assignments. Cumulative final exams, papers, and projects must be given or due during the official final exam period.
- The scheduled “Reading Days” of December 11-14 must be respected. Faculty may not schedule exams for those days.
Exams During the Final Exam Period
Please note special procedure for scheduling final exams for remote asynchronous courses that are not part of a group exam.
- Just as in a regular semester, group exams and exams for synchronous courses – even if remote – must be scheduled according to the published final exam schedule.
- For remote asynchronous courses that are not part of an exam group, the instructor must choose at least two exam slots to offer the exam. At least one of the chosen slots must be in one of the specially designated remote asynchronous exam slots, namely Sunday, December 20 from 4 to 7pm and 8 to 11pm, and Tuesday, December 22 from 4 to 7pm and 8 to 11pm (All times EST).
- If instructors want to give students an extended time window to take an exam during the final exam period, that window must be at least 24 hours.
- If instructors choose to offer students a 24-hour (or longer) time window, the 24 hours must begin at the assigned time for the exam.
- As is the case in any semester, instructors and departments will need to accommodate students who are unable to take the final exam during the assigned exam period.
- Instructors are encouraged to make use of the exam periods allocated for remote asynchronous courses (the last two exam periods on Sunday, December 20 and the last two exam periods on Tuesday, December 22) as potential times for make-up exams.
- For Fall 2020, a student shall be said to have an exam conflict if that student has more than two exams beginning in a 24-hour period or two exams scheduled for the same exam period.
- In resolving conflicts, priority will be given in the following order, with one being the top priority:
- Exams in remote synchronous courses
- Group exams
- Exams in remote asynchronous courses
- “By Arrangement” exams (exam code “A”)
- The student with three exams with equivalent priority (e.g., three group exams or three synchronous course exams) in a 24-hour period will try to reschedule one of the exams as a make-up. If the professors involved do not volunteer to give a make-up exam for such a student, then the middle exam will be rescheduled as a make-up.
Exam Codes for Fall 2020
There is a newly created exam code T for remote asynchronous courses that are not part of a group exam and that are offering two (or more) time slots for their final. The Office of Scheduling and Space Management will change the exam code of these remote asynchronous courses from C to T in September. Please note that the student final exam application will advise students that there will be multiple exam slots and that they should contact their instructor for details.
Courses with asynchronous remote lectures and synchronous labs or recitations and an exam code of C will be assigned an exam code of T. The instructor can then choose two or more exam slots as the final exam policy for Fall 2020 stipulates.
Course with synchronous lectures and asynchronous labs or recitations that have exam codes of C will retain that code.
- A = By Arrangement
- C = Class Hour (Exam will be held synchronously during course’s currently scheduled exam period as indicated on the final exam grid; OR exam will be open for a specified window of time of 24 hours or more and will begin at the start of the assigned exam period.)
- B, D, F, G, H, I, J, L, M, Q = Group Exam (Exam will be held synchronously during currently scheduled group exam grid; OR exam will be open for a specified window of time of 24 hours or more and will begin at the start of the group exam period.)
- O = No exam
- S = Single Day starting 6pm or later and Saturday Courses (Exam will be held synchronously during currently scheduled exam period as noted on the final exam grid; OR exam will be open for a specified window of time of 24 hours or more and will begin at the start of the assigned exam period.)
- T = Instructor will choose two or more periods during which to hold the final. At least one of these periods must be the 4 to 7pm or 8 to 11pm slots on Sunday, December 20 and Tuesday, December 22 (all times EST). Instructors may provide a 24-hour (or more) window that begins at the start of the specified exam period These are to be used for asynchronous remote courses that are not part of an exam group.